Privacy policy.
Effective Date: 12.08.2024
Evolve3 CIC ("we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect the personal information you provide when you visit our website (www.evolve3.org.uk) or engage with our services. It also outlines your rights regarding your personal data.
1. Information we collect
We may collect and process the following types of personal information:
a. Information you provide to us directly:
- Personal Identification Information: Name, email address, postal address, phone number, and other contact details.
- Professional Information: Job title, organisation, and professional background.
- Communication Records: Correspondence you send to us, including emails, phone calls, and messages.
- Event Registration Information: Details provided when registering for our events, workshops, or courses.
b. Information we collect automatically:
- Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website.
- Usage Data: Information about how you use our website, including the pages you visit and the resources you access.
c. Information from third parties:
- We may receive information about you from third-party sources such as social media platforms, partners, and service providers when you interact with us through these platforms.
2. How we use your information
We use the personal information we collect for the following purposes:
- To Provide Our Services: To deliver the services, resources, and support you request from us.
- To Improve Our Services: To understand how users interact with our website and services, enabling us to enhance the user experience.
- To Communicate with You: To respond to your inquiries, provide updates, and inform you of relevant events, services, or changes to our policies.
- For Marketing Purposes: To send you newsletters, updates, and promotional content, where you have consented to receive such communications.
- To Comply with Legal Obligations: To fulfil our legal and regulatory obligations, such as record-keeping for tax purposes.
3. Legal basis for processing your information
We rely on the following legal bases to process your personal data:
- Consent: Where you have given us clear consent to process your personal data for a specific purpose (e.g., receiving newsletters).
- Contractual Necessity: Where processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
- Legal Obligation: Where we are legally required to process your data (e.g., to comply with tax or employment laws).
- Legitimate Interests: Where processing is necessary for our legitimate interests or the legitimate interests of a third party, provided that such interests are not overridden by your rights and freedoms.
4. Sharing your information
We do not sell or trade your personal information to third parties. However, we may share your information with trusted third parties, including:
- Service Providers: Companies that provide services on our behalf, such as IT support, email delivery, and analytics.
- Business Partners: Organisations that partner with us to deliver services or host events.
- Legal and Regulatory Authorities: Where required by law or regulation, or to protect our rights, property, or safety, or that of others.
5. Data retention
We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
6. Your rights
Under data protection laws, you have the following rights regarding your personal data:
- Right to Access: You can request a copy of the personal data we hold about you.
- Right to Rectification: You can request that we correct any inaccurate or incomplete data.
- Right to Erasure: You can request that we delete your personal data where there is no valid reason for us to retain it.
- Right to Restrict Processing: You can request that we limit the processing of your personal data under certain circumstances.
- Right to Data Portability: You can request the transfer of your personal data to another organisation.
- Right to Object: You can object to the processing of your personal data where we are relying on a legitimate interest, or where we are processing your data for direct marketing purposes.
- Right to Withdraw Consent: Where we have obtained your consent to process your personal data, you have the right to withdraw your consent at any time.
To exercise any of these rights, please contact us at the contact details provided below.
7. Security of your information
We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction.
8. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your browsing experience.
9. Links to third-party websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these websites and encourage you to read their privacy policies.
10. Changes to this privacy policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any changes will be posted on this page, and where appropriate, we will notify you by email.
11. Contact us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Evolve3 CIC
Email: info@evolve3.org.uk
Address: 33 Mount Pleasant, Ackworth, Pontefract, West Yorkshire WF7 7HU
Phone: 01924 654180
This policy is designed to provide transparency and reassurance to those interacting with Evolve3 CIC. Please customise the contact details and any specific practices as needed to reflect your organisation's operations.